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Zoho Vault

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Jan Tang
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Definition

Zoho Vault is an online password manager (with APP version or Desktop version) designed to securely store and manage passwords, documents, and other sensitive information. It acts as a digital vault for your credentials, helping you keep everything organized and protected from threats

What Problems does Zoho Vault Solves

Lost Mobile Device

If you have saved all the passwords of your applications into your mobile devices, in the scenario that you have lost your mobile devices, all of these passwords are  being exposed. 

Instead, it is better to save all the passwords from different applications into a cloud SaaS whenever your mobile device is lost, you can simply end the login session of the lost devices and then no one can exploit the password lists any more.

Mistakenly Modified the Password

While you save all your passwords in a Google Spreadsheet, every single record of the password will be editable even though you would only want to access one of them, making the remaining password records under the risk of being modified mistakenly.

Time Wasted on Password Management

Believe it or not, there are more than 200 login and password records can be found in DDM’s Group.

Significant amount of time will be wasted on following aspects with a bad Password Management because you will have hundreds of login and password records which is much more than you can imagine :

  1. Time on searching for Login and Password
  2. Your own time for forgetting and resetting Password
  3. Your teammate’s time for assisting you to reset your Password.
  4. Opportunity time cost of spending the time on production (vs spending time on search and resetting Password).

What Problems Zoho Vault (Free Version) Cannot Solves

  1. Password sharing – cannot share a specific password record to a specific person within specific time period.

Why Zoho Vault

  1. It’s free for life time
  2. Zoho Vault is owned and operated by a MNC Zoho Inc, which is unlikely to be shutdown
  3. Mobile APP and Desktop version are both available.
  4. Topest Security Level
  5. The account in Zoho Vault is 100% owned by you. There is 100% nothing relating to DDM Group, non DDM Group has any authority to access or manipulate your Zoho Vault account.

Preparation before installation

Mobile Phone Number Ready for Receiving SMS

You will need a Mobile Phone Number to receive the SMS verification code during the Zoho Account registration process. In the future , in case you need to change your password or be requested for any identity authentication, you may need this Mobile Phone Number to do the authentication process again. So please make sure the Mobile Phone Number that you used can be under your control in lifetime. 

Your Personal GMAIL Address

The passwords which you saved in Zoho Vault will last for lifetime. Besides the password information related to DDM Group, you can also save the passwords from your personal application. 

Therefore, the email address that you chose to register for the Zoho Vault account SHOULD be your personal email account (e.g. Gmail) which is forever free and you can always login without any friction. 
DO NOT use any domain email address (e.g. yourname@diamonddm.com.hk) to  register for the Zoho Vault account

A Master Password That You Will Never Forget

Prepare for a password for registering the Zoho Vault. You should never forget this Master Password because there is almost no way for you to reset your password. Keep this password in a safe place which only you will know.

What Types of Password to be saved in Zoho Vault

  1. Your personal application
  2. Your own login of the application which is related to DDM’s Group (e.g. the password of your own yourname@diamonddm.com.hk wormail login)

Step By Step on Zoho Vault Installation

Sign Up Zoho Account (Lifetime Free)

  1. https://www.zoho.com/vault/pricing.html
  2. FREE FOREVER
  3. START FREE TRIAL1
    • Email = <<YOUR_PERSONAL_GMAIL>>
    • Password = <<YOUR_PASSWORD_001>>
  4. No, My Organization is new to Vault
  5. Personal
  6. Create master password = <<YOUR_PASSWORD_002>>2
  7. Confirm master password = <<YOUR_PASSWORD_002>>
  8. Enter the text you see in the below image
    • I understand that if I forget the master password, Zoho Vault will not be able to recover it.
  10. Get Started

Install Zoho Vault in Mobile Devices

  1. Your Mobile Device
  2. Google Play Store or Apple App Store3
  3. Search Zoho Vault Password Manager
  4. Install
  5. Login Zoho Vault and related steps ….

Once you have completed the registration and installation, you should immediately record the login password of Zoho Account and Zoho Vault account into your Zoho Vault App

Conclusion

Remember , in DDM Group there is NO ONE who will help you to reset your password. Always record your login credential to Zoho Vault immediately after you created or modified it. Please be a teammate with civic virtue which will never waste your and others time to reset (or assist you to reset) your password.

Footnotes

  1. There is no any logical or technical concern. I will skip the step by step on signing up a Zoho Account. ↩︎
  2. While in the future you may use your Zoho Account to apply for another Zoho Application , it is recommended to use different password for your Zoho Account and Zoho Vault account. ↩︎
  3. Google Play Store will be taken as an example to demonstrate the steps. ↩︎

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