Diamond Digital Marketing Group

Tag: Access Rights

  • Assign Admin Access Rights of Google Payments Center to Others

    Assign Admin Access Rights of Google Payments Center to Others

    Definition

    Google Payments Center

    Access Rights

    Prerequisite

    Prepare the following materials before you (as an assignor) can assign the access rights to others:

    Decide which Gmail Address to use

    1. Use the same Gmail address which is used to register for the Google Ads account that you are going to link up the Google Payments Center.

    Decide which Permissions to assign (Can choose more than one)

    • Read access
    • Edit payments profile
    • Sign-up and purchase
    • Manage users
    • Admin with all permissions

    Get the GMAIL Address of the Assignee

    1. Should be (and only be) GMAIL Address.

    Step By Step Guideline on assigning Access Rights of Google Payments Center to others

    As an Assignor

    1. https://payments.google.com/1
    2. Settings > Manage users
    3. + Add a new user
      • Contact name = <<ASSIGNEE_NAME>>
      • Email address = <<ASSIGNEE_EMAIL_ADDRESS>>
    4. Permissions = admin with all permissions
    5. Email preferences = All payments email

    As an Assignee

    <<TBC>>

    Footnotes

    1. User the Gmail address same as the login of the Google Ads Account which you are going to link up with the Google Payments Center. ↩︎
  • Assign Youtube Studio Access Rigths to Others

    Assign Youtube Studio Access Rigths to Others

    Definition

    Google Ads

    Google Ads is an online advertising platform developed by Google, where advertisers can create ads to promote their products, services, or content. These ads can appear across Google’s vast network, including the Google Search results, YouTube, Gmail, and various websites within the Google Display Network.

    Google Ads , Google Marketing Platform and Google Adsense are 3 separate Google services with different functions event though they are all related to placing ads via Google.

    We will focus on Google Ads in this article.

    Access Rights

    Access rights refer to the Role and Capabilities of a specific login name can access the application (i.e. Google Ads in this case). In some cases, the access rights will not only be assigned to a human , but also another system which want to access the application.

    For example, the e-shop platform Woocommerce may want to access the Google Merchant Center so that the Woocommerce can upload the product feed to Google Merchant Center.

    Unless otherwise stated, we assumed the Access Rights is assigned to human instead of another system. 

    When to assign Access Rights to others

    Keep secret to the Root Access of the Google Ads account

    Instead of sharing the Root Access to others, i.e. the login and password of the Gmail account which you used to registered for the Google Ads account, you can instead only share different levels of Access Rights of Google Ads account.

    Access Rights Permission Level does matter

    If you want to share the Read-Only Access Rights instead of Admin Access Rights which can configure anything inside the Google Ads account, you should consider the permission level of the Access Rights

    Employment or Agency Turnover

    Whenever a staff or an digital marketing agency is quit, if you don’t want to change all the passwords the he/she possessed for the Google Ads account, you can in the beginning simply assign him/her different Permission level of Access Rights , instead of giving him/her the Root Access of the Google Ads account.

    Prerequisite of Assigning Google Ads Access Rights

    As a Assignor

    1. Ready for login of the Gmail account which is granted Administrative Access Rights of the Google Ads account. This is not as easy as it seems because most of the time , due to the employee turnover, the organisation may have so many Gmail account that the current marketer have no ideas which Gmail account is used for logging in the Google Ads account.
    2. Assignee Gmail Address
    3. Decide which Google Ads account to Assign
      • Usually you may have more than 1 Google Ads Accounts which some are active while some are expired or no longer used. Please make sure that you assign the valid and active one.
      • If you want to check which Google Ads account you are currently in use and Checking Existing Google Tracking Code in a Website

    Step by Step on Assigning Google Ads Rights to others

    As a Assignor

    1. ads.google.com > <<ASSIGNOR_GMAIL_ADDRESS>>
    2. Admin  > Access and security
    4. Email= <<ASSIGNEE_GMAIL_ADDRESS>>
    5. Access expires = Never
    6. Select account access level= Admin1
    7. Send Invitation

    As a Assignee

    1. gmail.com
    2. Inbox
    3. from = [email protected]
    4. Email Title = Accept your invitation to access a Google Ads account Inbox
    Accept your invitation to access a Google Ads Account
    Accept your invitation to access a Google Ads Account
    1. ACCEPT INVITATION
    Hello and welcome to Google Ads
    Hello and welcome to Google Ads
    1. CONTINUE
    2. ads.google.com > <<ASSIGNEE_GMAIL_ADDRESS>>
    3. Now you (Assignee) should be able to see the Google Ads assigned to you.
    1. For details description of the capabilities of the Access Rights Level, please visit https://support.google.com/google-ads/answer/9978556?hl=en ↩︎
  • Assign Google Tag Manager Access Rigths to Others

    Assign Google Tag Manager Access Rigths to Others

    Definition

    Google Tag Manager

    Google Tag Manager (GTM) is a free tag management system that allows you to manage and deploy marketing tags (small snippets of code) on your website or mobile app without modifying the underlying code. It simplifies the process of adding and updating tags, such as those for Google Analytics, Google Ads, or third-party tools, through an intuitive web interface.

    Access Rights

    Access rights refer to the Role and Capabilities of a specific login name can access the application (i.e. Google Tag Manager in this case). In some cases, the access rights will not only be assigned to a human , but also another system which want to access the application.

    For example, the e-shop platform Woocommerce may want to access the Google Merchant Center so that the Woocommerce can upload the product feed to Google Merchant Center.

    Unless otherwise stated, we assumed the Access Rights is assigned to human instead of another system. 

    When to assign Access Rights to others

    Keep secret to the Root Access of the Google Ads account

    Instead of sharing the Root Access to others, i.e. the login and password of the Gmail account which you used to registered for the Google Ads account, you can instead only share different levels of Access Rights of Google Ads account.

    Access Rights Permission Level does matter

    If you want to share the Read-Only Access Rights instead of Admin Access Rights which can configure anything inside the Google Tag Manager account, you should consider the permission level of the Access Rights

    Employment or Agency Turnover

    Whenever a staff or an digital marketing agency is quit, if you don’t want to change all the passwords the he/she possessed for the Google Tag Manager (GTM) account, you can in the beginning simply assign him/her different Permission level of Access Rights , instead of giving him/her the Root Access of the Google Tag Manager account.

    Prerequisite of Assigning Google Ads Access Rights

    As a Assignor

    1. Ready for login of the Gmail account which is granted Administrative Access Rights of the Google Ads account. This is not as easy as it seems because most of the time , due to the employee turnover, the organisation may have so many Gmail account that the current marketer have no ideas which Gmail account is used for logging in the Google Ads account.
    2. Assignee GMAIL Address
    3. Decide which Google Tag Manager Account to Assign
      • Usually you may have more than 1 Google Tag Manager Accounts which some are active while some are expired or no longer used because each digital marketing agency you had appointed propbably had installed their own GTM Tag in your website. Please make sure that you assign the valid and active one to the assignee.
    4. Chrome Extension Tag Assistant Installed in the Chrome Browser
      • If you want to check which Google Tag had been installed in your website, you can install run the Chrome Extension Tag Assistant and visit your website by the Chrome Browser after you have installed. Bear in mind that the GTM Tag found in your website may not probably the one that you are in use. You have to use the Tag Assistant to trigger and run the Tag one by one.
    5. Decide the permission level to assign
      • Account Level Permissions – These permissions control access to the overall GTM account:
        • User
        • Administrator (suggested)
      • Container-Level Permissions: These permissions are specific to individual containers within the GTM account:
        • Read
        • Edit
        • Approve
        • Publish (suggested)

    Step by Step on Assigning Google Tag Manager Rights to others

    As a Assignor

    Assign Account Permission

    1. tagmanager.google.com/ > <<ASSIGNOR_GMAIL_ADDRESS>>
    2. Accounts = <<TARGET_ACCOUNT>>
    3. Container ID = <<TARGET_CONTAINER_ID>>
    4. Admin  > User Management
    5. Account permissions
    6. +
    7. Add users
    8. Email addresses = <<ASSIGNEE_GMAIL>>
    9. Account permissions = Administrator

    Assign Container Permission

    1. Container permissions
    2. Publish > Done
    3. Invitation

    As a Assignee

    1. gmail.com
    2. Inbox
    3. from = [email protected]
    4. Email Title = Accept your invitation to access a Google Ads account Inbox
    You've been invited to access a Google Tag Manager account
    You’ve been invited to access a Google Tag Manager account
    1. Open invitation in Google Tag Manager
  • Assign Google Ads Access Rigths to Others

    Assign Google Ads Access Rigths to Others

    Definition

    Google Ads

    Google Ads is an online advertising platform developed by Google, where advertisers can create ads to promote their products, services, or content. These ads can appear across Google’s vast network, including the Google Search results, YouTube, Gmail, and various websites within the Google Display Network.

    Google Ads , Google Marketing Platform and Google Adsense are 3 separate Google services with different functions event though they are all related to placing ads via Google.

    We will focus on Google Ads in this article.

    Access Rights

    Access rights refer to the Role and Capabilities of a specific login name can access the application (i.e. Google Ads in this case). In some cases, the access rights will not only be assigned to a human , but also another system which want to access the application.

    For example, the e-shop platform Woocommerce may want to access the Google Merchant Center so that the Woocommerce can upload the product feed to Google Merchant Center.

    Unless otherwise stated, we assumed the Access Rights is assigned to human instead of another system. 

    When to assign Access Rights to others

    Keep secret to the Root Access of the Google Ads account

    Instead of sharing the Root Access to others, i.e. the login and password of the Gmail account which you used to registered for the Google Ads account, you can instead only share different levels of Access Rights of Google Ads account.

    Access Rights Permission Level does matter

    If you want to share the Read-Only Access Rights instead of Admin Access Rights which can configure anything inside the Google Ads account, you should consider the permission level of the Access Rights

    Employment or Agency Turnover

    Whenever a staff or an digital marketing agency is quit, if you don’t want to change all the passwords the he/she possessed for the Google Ads account, you can in the beginning simply assign him/her different Permission level of Access Rights , instead of giving him/her the Root Access of the Google Ads account.

    Prerequisite of Assigning Google Ads Access Rights

    As a Assignor

    1. Ready for login of the Gmail account which is granted Administrative Access Rights of the Google Ads account. This is not as easy as it seems because most of the time , due to the employee turnover, the organisation may have so many Gmail account that the current marketer have no ideas which Gmail account is used for logging in the Google Ads account.
    2. Assignee Gmail Address
    3. Decide which Google Ads account to Assign
      • Usually you may have more than 1 Google Ads Accounts which some are active while some are expired or no longer used. Please make sure that you assign the valid and active one.
      • If you want to check which Google Ads account you are currently in use and Checking Existing Google Tracking Code in a Website

    Step by Step on Assigning Google Ads Rights to others

    As a Assignor

    1. ads.google.com > <<ASSIGNOR_GMAIL_ADDRESS>>
    2. Admin  > Access and security
    4. Email= <<ASSIGNEE_GMAIL_ADDRESS>>
    5. Access expires = Never
    6. Select account access level= Admin1
    7. Send Invitation

    As a Assignee

    1. gmail.com
    2. Inbox
    3. from = [email protected]
    4. Email Title = Accept your invitation to access a Google Ads account Inbox
    Accept your invitation to access a Google Ads Account
    Accept your invitation to access a Google Ads Account
    1. ACCEPT INVITATION
    Hello and welcome to Google Ads
    Hello and welcome to Google Ads
    1. CONTINUE
    2. ads.google.com > <<ASSIGNEE_GMAIL_ADDRESS>>
    3. Now you (Assignee) should be able to see the Google Ads assigned to you.
    1. For details description of the capabilities of the Access Rights Level, please visit https://support.google.com/google-ads/answer/9978556?hl=en ↩︎
  • Assign Shopify User Access Rights

    Assign Shopify User Access Rights

    Accept your invite to
    Accept your invite to
    Create a shopify account
    Create a shopify account
    Enable App Authentication
    Enable App Authentication
    two step authentication is setup
    two step authentication is setup
    Check your authentication app
    Check your authentication app
  • Assigning Google Merchant Center Access Rights

    Assigning Google Merchant Center Access Rights

    Definition

    Google Merchant Center

    Google Merchant Center (“GMC”) is a free tool provided by Google that allows businesses to upload and manage their product data. This data can then be used to create product listings that appear across various Google services, such as Google Search, Google Maps, YouTube, and the Shopping.

    Access Rights

    Access rights refer to the Role and Capabilities of a specific login name can access the application (i.e. GMC in this case). In some cases, the access rights will not only be assigned to a human , but also another system which want to access the application.

    For example, the e-shop platform Woocommerce may want to access the Google Merchant Center so that the Woocommerce can upload the product feed to Google Merchant Center.

    Unless otherwise stated, we assumed the Access Rights is assigned to human instead of another system. 

    Assigning Access Rights

    Assigning Access Rigths can be operated in 2 ways:

    Assigning Root Access

    It simply means that the owner of the login (i.e. the Assignor) share the Login and Password Credential (i.e. Root Access) to the assignee.

    Assigning Role Base Access

    Instead of sharing the Login and Password Credential of the account owner, Role Based Access mean the assignee assigns the Access Rights to another Login owned by another individual, such that he/she can use his/her own login to access the same application shared by the assignor.

    Unless otherwise stated, we assumed the Role Base Access to the assignee.  

    What Problems Assigning Google Merchant Center Access Rigths can solves

    Avoid Human Resource Turnover workload

    You may need to change the password of the application every time a staff or digital marketing agency is onboard or quit the organisation if you assign the Root Access to them. Assigning Role Based Access to them can solve this problem as you simply need to unlink the login account of the quitting staff or marketing agency ,which you don’t need to reset the password and since will not affect others.

    Fine-grained Permission

    In case you just want to assign the read-only instead of editing capability of the application to the assignee, the Role Based Access Permission can be adapted such that each separate capability can be assigned to another in fine-grained form.

    Prerequisite

    Please prepare for the following materials before you can smoothly assign access rights to others:

    Super Admin Access Rights of GMC

    Super admins of the GMC is the Google Account (i.e. a Gmail Address) from the Business Manager profile to which this Merchant Center is connected and hold the highest level of access to connected apps. In Merchant Center, they hold admin access.

    You should use the SAME Gmail address of which you created the Google Business Profile

    The Gmail Address of the Assignee

    If you want to assign the Access Rights of the GMC to 3 individual, you should collect 3 Gmail Addresses of these 3 individuals.

    Access Rights Level

    To understand the capabilities of each Access Rights level of GMC that you can choose, please refer to the article I need help with people and access levels.

    Step by Step – Assigning Acceess Rights to your Digital Marketing Agency

    As a Assignor

    1. Google Merchant Center1
    3. People and access
    4. Add person
    5. Enter email address2
    6. Access type = Admin
    7. Add user
    8. Status = Verified3
    Google Merchant Center User Access Verified
    Google Merchant Center User Access Verified
    1. Confirmation Email received.4
    Now has access to Merchant Center
    Now has access to Merchant Center

    As a Assignee

    1. Receive email sent from [email protected] titled Accept your invitation to Google Merchant Center.5
    2. Accpet

    Accept your invitation to Google Merchant Center
    Accept your invitation to Google Merchant Center

    Footnotes

    1. You should login GMC by your (assignor) GMC Admin or Super Admin account. ↩︎
    2. For DDM Group’s client, please assign the access rights to [email protected] ↩︎
    3. Status will be switched to Verified after the assignee accepted the invitation. ↩︎
    4. Sent from [email protected] to Google Merchant Center owner’s Email address. ↩︎
    5. If the access rights is assigned to DDM’s Group, the invitation email can be found in [email protected]. ↩︎
  • Assign Shopify Collaborator Access Rights

    Assign Shopify Collaborator Access Rights

    Prerequisite

    1. Assignee (e.g. an Digital Marketing Agency) decides which Shopify Partner (i.e. its registering email) a/c is used to request for the permission from the Shopify Store Owner.
    2. Collaborator request code created by Shopify Store Owner.
    3. URL of the Shopify Store
    4. Agree the Permissionof the Collaborator Account between Digital Marketing Agency and the Shopify Store Owner. You can find the permission in Shopify Staff Permission article or in the Permission session below.

    Step By Step

    As an Shopify Store Owner or Admin

    1. https://shopify.com
    2. Users
    3. Security
    4. Collaborators
    5. Genearte new code
    Generate new code
    Generate new code
    1. Accept request1
    Accept Request
    Accept Request

    As an Collaborator (Assignee)

    1. https://partners.shopify.com/
    2. Stores > Add store
    3. Request access to a store
    4. <<Store URL >>
    5. <<Collaborator request code>>2
    6. Permission = Select all3

    Permssions

    1. General
      • Home
      • Order
        • Manage orders information
        • Edit orders
          • Apply discounts
        • Set payment terms
        • Charge vaulted card
        • Charge credit card
        • Export orders
        • Mark order as paid
        • Capture payments
        • Fulfill and ship
        • Buy shipping labels
        • Return orders
        • Refund orders
        • Cancel orders
        • Delete orders
        • Manage abandoned checkouts
    2. Draft orders
      • Create and edit draft orders
        • Apply discounts
      • Set payment terms
      • Charge credit card
      • Charge vaulted card
      • Mark draft orders as paid
      • Export draft orders
      • Delete draft orders
    3. Products
      • View product cost
      • Create and edit products
        • Edit product cost
        • Edit product price
      • Manage Inventory
      • Export products
      • Delete products
    4. Gift cards
      • Create and edit
      • Deactivate
      • Export gift cards
    5. Customers
      • Erase customer personal data
      • Request customer data
      • Export customers
      • Merge customers
    6. Reports
    7. Dashboards
    8. Marketing
    9. Discounts
    10. Metaobject definitions
      • View definitions
      • Create and edit definitions
      • Delete definitions
    11. Metaobject entries
      • View entries
      • Create and edit entries
      • Delete entries
    12. Manage and install apps and channels
      • Add, delete, and access any installed apps or channels
      • Approve app charges
    13. View files
      • Create files
      • Edit files
      • Delete files
    14. Online store
      • Themes
      • Edit theme code
    15. Blog posts and pages
    16. Search and navigation
    17. Domains
      • Transfer domain to another Shopify store
    18. Administration
      • Manage settings
      • Checkout
      • Locations
      • Edit permissions
        • Add and remove staff
        • Manage collaborator requests
      • External login services
      • Revoke access tokens for other users
      • View apps developed by staff and collaborators
        • Develop apps
        • Enable app development
      • Manage policies
      • Manage taxes settings
      • Manage delivery settings
    19. Finance
      • View billing details
        • Edit billing payment methods and pay invoices
      • Manage plan
      • Manage app billing
      • View Shopify Payments payouts
      • Manage other payment settings
    1. Request access to a store

    Status will be Access pending until the Shopify Store Owner accept the request.

    1. Requested approved Email4
    Shopify Partner Collaborator Account Approved
    Shopify Partner Collaborator Account Approved
    1. https://partners.shopify.com
    2. Stores > Log in
    Shopify Partner Collaborator Access Approved
    Shopify Partner Collaborator Access Approved
    1. Do this step after the assignee have sent you request ↩︎
    2. Ask Shopify Owner to provide to you ↩︎
    3. ↩︎
    4. Sent from [email protected] to Collaborator’s Email address. ↩︎
Diamond Digital Marketing Group