Label in Gmail

Definition

Label in Gmail is a tagging system in which you can classify an email into different categories as much as you want by giving the email the tag(s). 

Unlike a Folder in Gmail which “physically” is located in one folder path, the folder path of the tagged email will not be changed.

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How Label in Gmail looks like

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What Problem Pattern the Gmail Label in Gmail solves

As a Kanban Board for Task Status

By creating the Tag with different Task Status (e.g. 01 – Processed ; 02 – Wait Response ; 03 – Pending) , users can tag gmail with associated Task Status Tag in order to classify the current Task Status of the emails. 

Save Time for Searching

By simply choosing the Label in the left side bar of the Gmail Interface, users can easily filter out all the gmail with associated Label (i.e. Tag)

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Step by Step on Creating Label in Gmail

Manually Create Label

1. www.gmail.com
2. Labels > + > New label
3. <<LABEL_NAME>>
4. Create

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Auto Creating Labels via Filters

By setting the Filters, you can apply the auto rules into your inbox , so that whether any criteria of the receiving email is hit, the pre-defined action (i.e. creating a Label in this case) will be automatically be triggered.

1. www.gmail.com
2.  
3. See all settings
4. Filters and blocked addresses
5. Create a new filter
6. Insert any criteria
7. Create filter
8. Apply the label: <<TARGET_LABEL>>

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Step by Step on Using Label in Gmail

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Suggested Label to be created

For sure you can create any Labels you like which can enhance your working efficiency. If you have no idea on how to start, you are suggested to create the following Tags as default:

Kanban Job Status Tag

• 01 – Processing
• 02 – Wait Reply
• 03 – Pending
• 05 – Failed
• 06 – Success Completed

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Caution

Even though you have tagged the emails with the Labels in your gmail account, the recipient will NOT see the Labels due to the fact that the Labels information is limited in your gmail account only.

If you want to send the email to the recipient with Labels, you should communicate with the recipient and add the Gmail Filter into the recipient side so that the Gmail Filter will automatically tag the Label into the email after a specific Filter Rule is hit.

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Taggingg the Label to an Email

1. www.gmail.com
2. Inbox
3. <<TARGET_EMAIL>>
4. ⋮ > Label as
5. <<TARGET_LABEL>>