Introduction
At DDM Group, we are committed to maintaining the highest standards of integrity, professionalism, and ethical behavior in all of our business activities. Our Code of Conduct serves as a guide for all employees, outlining the principles and values that underpin our corporate culture and decision-making processes. By adhering to these guidelines, we ensure a respectful, fair, and compliant work environment that fosters trust and collaboration. This Code of Conduct (v20250108) applies to all employees, contractors, and stakeholders, and we expect everyone to embrace and uphold these standards in their daily actions and interactions.
No Part-Time or Double Job During Office Hours
Employees are expected to dedicate their full attention and effort to their responsibilities and duties during office hours. To ensure optimal performance and commitment, employees are not permitted to engage in part-time or double jobs during their designated working hours with the company. This policy is in place to prevent conflicts of interest, minimize distractions, and maintain a high level of productivity and focus within our organization.
Any employee found to be working another job during office hours will be subject to disciplinary action, up to and including termination of employment. We encourage employees to discuss any potential conflicts with their manager and to seek approval before taking on additional employment outside of regular working hours.
Non-Disclosure Agreement (NDA) Requirement
We recognize the importance of safeguarding our confidential and proprietary information. To ensure the protection of sensitive data and maintain the integrity of the business operations of both DDM Group and our clients, all employees are required to sign a Non-Disclosure Agreement (NDA) upon commencement of their employment. This agreement outlines the obligations of employees to maintain the confidentiality of all information obtained during their tenure with the company. Employees must not disclose, share, or use any confidential information for personal gain or for the benefit of any third party, both during and after their employment with DDM Group. Compliance with this policy is mandatory, and any breach of the NDA will result in disciplinary action, up to and including termination of employment.
Use of Generative AI Tools for Creativity
We acknowledge the potential of generative AI tools to enhance creativity, productivity, and innovation within our organization. However, it is imperative to use these tools responsibly and ethically. The following guidelines are established to ensure proper use of generative AI tools:
- Accuracy and Verification: Employees must verify the accuracy of the content generated by AI tools and ensure it aligns with our company’s standards and values. Any factual information must be cross-checked for correctness.
- Originality and Plagiarism: Content generated by AI tools should be original and not infringe on the intellectual property rights of others. Employees must avoid plagiarism by ensuring proper attribution and avoiding the use of copyrighted material without permission.
- Transparency: Employees should be transparent about the use of AI tools in their work. This includes disclosing when AI-generated content is used and clearly distinguishing it from human-generated content.
- Ethical Use: AI tools should be used ethically and responsibly. Employees must avoid using AI tools to create or disseminate harmful, misleading, or inappropriate content.
- Human Oversight: Generative AI tools should complement, not replace, human judgment and creativity. Employees are responsible for reviewing and refining AI-generated content to ensure it meets quality standards and aligns with the company’s objectives.
- Compliance with Policies: The use of AI tools must comply with all applicable company policies, industry regulations, and legal requirements.
Allowed Generative AI Used Cased
- Generative AI Is requested to apply as per Instruction
- Grammatical correction or rephrasing sentence / paragraph written or edited by human.
- Graphical Processing.
- Reference , Idea and directional framework of the Task.
- Query on the answer of anything.
Prohibited Generative AI Used Case
- Comment after reading.
- Generative AI is explicitly prohibited as per instruction.
- Diretly copy and paste the answer directly from the Generative AI tools in no-brain and without any human comprehension or human modification.
- Task explicitly mentioned to use human creativity
Failure to adhere to these guidelines may result in disciplinary action. By following these principles, we can leverage the capabilities of generative AI tools while maintaining the integrity and ethical standards of our organization.
Code of Conduct for Remote Work
We are committed to maintaining high standards of professionalism, productivity, and ethical behavior, even when working remotely. The following guidelines are designed to ensure a seamless and effective remote working environment for all employees.
- Punctuality and Attendance: Employees are expected to adhere to their scheduled working hours and be available during core business hours. They should attend virtual meetings and appointments on time, and promptly inform their managers of any deviations from their work schedule.
Examples of scenario that should report to their supervisors
- Personal illness or injury.
- Medical appointment.
- Family emergency.
- Home emergency.
- Religious observances.
- Working equipments out of orders / being stolen / being damaged.
- Electricity outrage
- Internet connection inavailability
- Ad-hoc personal leave
- Public holidays of your country.
Employees are required to promptly report to their supervisors in the event of any unforeseen circumstances that prevent them from fulfilling their work duties. In case anyone did not inform his/her supervisor in advance, and did not show up within 2 hours after his/her supervisor contacted him/her, a hearing session will be provided to him/her for self-dense afterwards. If the employee fails to provide strong reasons for their absence, the penalty may include disciplinary action, up to and including termination of the employment contract.
- Integrity: Employees must demonstrate integrity in all their remote work activities. This includes being honest about their work hours, accurately reporting their progress, and delivering high-quality work. Any form of dishonesty or unethical behavior is strictly prohibited.
- Professional Conduct: Employees should maintain the same level of professionalism as they would in the office. This includes dressing appropriately for video calls, using professional language, and treating colleagues with respect.
- Communication: Clear and consistent communication is crucial in a remote work setting. Employees should regularly check in with their managers, respond promptly to messages and emails, and participate actively in virtual meetings.
- Data Security: Employees must ensure the security of company data while working remotely. This includes using secure networks, encrypting sensitive information, and adhering to all company data protection policies.
- Work Environment: Employees should set up a dedicated, comfortable, and distraction-free workspace to facilitate productivity. They should ensure that their work environment complies with health and safety regulations.
- Accountability: Employees are responsible for managing their time effectively and meeting performance expectations. They should use productivity tools and techniques to stay organized and focused on their tasks.
- Work-Life Balance: While working from home offers flexibility, employees should establish clear boundaries between work and personal life to maintain a healthy balance. Taking regular breaks of reasonable duration and adhering to set working hours is encouraged and allowed. This approach helps prevent burnout, promotes mental well-being, and ensures that employees remain productive and focused during their working hours. It is important for employees to manage their time effectively and avoid letting work encroach on their personal life. Employees should also communicate with their supervisor to ensure alignment on work schedules and expectations.
Conclusion
The Code of Conduct at DDM Group embodies the values and principles that guide our actions and decisions. By adhering to these standards, we foster a respectful, ethical, and productive work environment. Each employee’s commitment to these guidelines is essential to maintaining the trust and integrity of our organization. We encourage all employees to uphold these standards in their daily interactions and to seek guidance when needed. Together, we can create a positive and supportive workplace that reflects our shared dedication to excellence and ethical behavior.
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