Category: Onboarding

Introduction

The principal of decising the degree of Employee Benefit (v20250110) provided to the employee in DDM Group is based on the contribution that the employee had been delivered to the Company.

Employee Benefits

Education

Amazon Kindle Book Store A/c

Amazon Kindle Book Store account is an Amazon A/c owned by DDM Group which can be regarded as a Book Library storing more than 50 purchased e-book since 2017 covering following topics:

1. Relational Database
2. Web Server
3. WordPress
4. SEO
5. History
6. Javascript Related
7. Python
8. Data Engineering
9. Cloud Architect
10. HTTP
11. Graph Database
12. Google Analytics
13. Google Tag Manager
14. Many others…

Eligibility

While you (as an employee) are welcome to suggest a book purchase list , it is always recommended (as an employee) to read the books already on-shelf. While the existing books may not be the latest or updated one, you can always find the added-value of the latest technology by looking back to the history and development curve of this particular technology, due to the fact that the latest technology is always invented to solve the problems found in the previous version. Being familiar with both previous and latest technology version are imperative.

As a virtuous citizen in DDM Group, please get use of the scarce resource by fully reading and comprehending the book as much as you can after you have purchased it book.

If you are not sure whether the book is suitable for you, please download the sample book before you submit a book purchasing request.

Rules of purchasing

1. All books , no matter related to your professional or not, are welcome
2. Maximum USD$70 per book.¹
3. Only the Book in Amazn e-Kindle version (i.e. physical paperback will not be considered)
4. Kindly remind that do not read the book during office hours, unless othewised instructed.
5. Do NOT purchase directly in Amazon Book Store by yourself. Always raise the request and let the account owner do the purchase for you.

Online Course Certificate

Nowsaday there are infinity number of online course published by renowned educational institutions are free of charge. In fact, anyone can learn any knowledge with very little or even no cost.

There are some international online course published by accredited top-tier educational institution in the world, which are free of charge but still maintain its standand and quality as below:

1. Edx
2. Coursera
3. AWS Skill Builder
4. Neo4j Courses
5. SEMRush Free online marketing courses
6. Google Skillshop
7. Meta Blueprint
8. Many others.

In fact , as long as you try to search in Google, you can find a myraid of free online courses for you to study. Only the sky is your limit.

While we are not going to sponsor you for any paid online courses, the attendance or completion of the free online courses is one of the imperative factors of your career promotion or salary adjustment opportunity during the appraisal.

However, if there is a strong reason you should seat into a paid online courses or public examation, for example, AWS Certified Cloud Partitioner, you can submit a sponsorship request and we will consider the level of sponsorship based on the following criteria:

1. Past contribution you delivered to DDM Group
2. Employement Period in DDM Group
3. How the Certicate faciliates you to contribute to DDM Group after you have acquired the desgination.

Again, please understand that in DDM Group the Certificate or designation is always prioritised below the actual capability that you can utilized in your daily tasks.

Equipment and Infrastructure

In order to facilitate you with a well-equipped and safety environment to perform your daily task, you can raise a suggestion if you need any kinds of sponsorship in following items:

1. Internet Data Plan
2. Microphone or Headset
3. Keyword or Mouse
4. Video Camera
5. Router
6. Electricity Power Bank
7. Laptop
8. Mobile Phone
9. WiFi Amplifier
10. SaaS
11. Medical Support (employees and his/her financial dependent)

Following factors affecting the sponsorship level of the items:

1. Employment Period in DDM Group
2. Past Contribution delivered to DDM Group
3. Urgency
4. Necessity 
5. Return on Investment
6. Frequency of Sponsorship request
7. Financial Conditionl of DDM Group

Sponsorship Type

These sponsorship shall be interpreted and enforced by DDM Group, which holds the final decision-making authority.

How to apply the sponsorship

Send an Email to your immedate supervisor and elaborate the reasons with following aspects:

1. What item you request to sponsor
   • Item specification
   • Item Market Price (with reference)
2. Suggested Sponsorship
   • Sponsorship Type
   • Sponsorship Amount
   • Payment Terms
3. Reasons justifying your Request²
4. When you can submit the justification or documentation after your purchase.

As a virtuous citizen in DDM Group, please always understand the resource is scarce .You should always present documentation or justification after spending the sponsorship amount. Any abuse or misuse of the sponsorship amount will be regarded as a breach of agreement and may result in disciplinary action, including the termination of the sponsorship or employment contract and the requirement to repay the misused funds.

Footnotes

1. Books price exceed USD$70 is subject to further approval. ↩︎
2. You can refer to the direction found in session Following factors affecting the sponsorship level of the items ↩︎

Introduction

The objective of installing anti-virus software on employee laptops is to ensure the security and integrity of company data and systems. By providing comprehensive protection against malware, viruses, and other malicious threats, anti-virus software helps prevent data breaches, system disruptions, and unauthorized access.

Avast Anti-Virus

Avast Anti-Virus is a comprehensive security solution designed to protect your devices from various online threats. We will adapt Avast in our Anti-Virus Software installation procedure.

What Problem Pattern a Anti-Virus Software Solves

1. Core Shields: Provides real-time protection against viruses, malware, and adware.
2. Smart Scan: Scans your device for vulnerabilities, hidden threats, and suspicious files.
3. CyberCapture: Automatically sends suspicious files to the cloud for analysis and provides a cure if needed.
4. Behavior Shield: Alerts you if any of your apps start behaving suspiciously.
5. File Shield: Scans files for threats when they are added or opened.
6. Wi-Fi Network Security: Helps protect your home Wi-Fi network from intruders.
7. Web Shield: Blocks malicious websites and phishing attempts.
8. Automatic Updates: Keeps your virus definitions and software up to date

Step By Step – Avast Installation

If you have already installed any anti-virus software in your laptop, you can skip this step.

1. Download
   • Windows
   • Mac
2. Free download
3. Avast Installer

4. Install
5. Continue 
6. CONTINUE WITH FREE
7. RUN FRIST SCAN

Step By Step – Avast Configuration

RUN SMART SCAN

1. Avast > Status
2. RUN SMART SCAN
3. This computer is protected

Virus Scans

1. Avast > Protection
2. Virus Scans
3. Full Virus Scan¹
4. Scan history²
5. Files tested / files infected → ³
6. RESOLVE ALL
7. DONE

Core Shields

1. Avast > Protection
2. Core Shields

Firewall

1. Avast > Protection
2. Firewall > ACTIVE
3. Check and block any suspicious running program.⁴

Network Inspector

1. Avast > Protection
2. Network Inspector
3. <<Connected_Network>>⁵
4. SCAN THIS NETWORK
5. Raise out to your I.T Department if there is any issue found.
   • Example of issue in below:

Footnotes

1. While the full scan takes time to run, you can leave the scanning in backend and carry out another task. ↩︎
2. Go to tab “Scan History” after the Full Scan is completed. ↩︎
3. Press “→” only if at least 1 file is infected. ↩︎
4. If you have no idea about what program is suspicious, please cap screen and send to your I.T department. ↩︎
5. You only need to scan the connected network. i.e. You DO NOT need to scan all the networks which can be detected by your device. ↩︎

This Non-Disclosure Agreement (the “Agreement”) , version v20250108, is made and entered into as of the Submission Date of the Form, by and between Diamond Digital Marketing Group (“Disclosing Party”), and the Employee (“Receiving Party”).

1. Definition of Confidential Information

For purposes of this Agreement, “Confidential Information” includes all information or material that has or could have commercial value or other utility in the business in which Disclosing Party is engaged. Confidential Information also includes all information of which unauthorized disclosure could be detrimental to the interests of Disclosing Party, or its clients, vendors, or associated organization or individual, whether or not such information is identified as Confidential Information by Disclosing Party.

2. Exclusions from Confidential Information

Receiving Party’s obligations under this Agreement do not extend to information that is:

• Publicly known at the time of disclosure or becomes publicly known through no fault of the Receiving Party;
• Discovered or created by the Receiving Party before disclosure by Disclosing Party;
• Learned by the Receiving Party through legitimate means other than from the Disclosing Party or Disclosing Party’s representatives; or
• Disclosed by Receiving Party with Disclosing Party’s prior written approval.

3. Obligations of Receiving Party

Receiving Party shall hold and maintain the Confidential Information in strictest confidence for the sole and exclusive benefit of the Disclosing Party. Receiving Party shall carefully restrict access to Confidential Information to employees, contractors, and third parties as is reasonably required and shall require those persons to sign non-disclosure restrictions at least as protective as those in this Agreement. Receiving Party shall not, without the prior written approval of Disclosing Party, use for Receiving Party’s own benefit, publish, copy, or otherwise disclose to others, or permit the use by others for their benefit or to the detriment of Disclosing Party, any Confidential Information.

4. Time Periods

The nondisclosure provisions of this Agreement shall survive the termination of this Agreement and Receiving Party’s duty to hold Confidential Information in confidence shall remain in effect until the Confidential Information no longer qualifies as confidential or until Disclosing Party sends Receiving Party written notice releasing Receiving Party from this Agreement, whichever occurs first. These obligations extend even after the employee’s contract has ended, ensuring that the protection of Confidential Information continues beyond the duration of employment.

6. Severability

If a court finds any provision of this Agreement invalid or unenforceable, the remainder of this Agreement shall be interpreted so as best to effect the intent of the parties.

7. Integration

This Agreement expresses the complete understanding of the parties with respect to the subject matter and supersedes all prior proposals, agreements, representations, and understandings. This Agreement may not be amended except in writing signed by both parties.

8. Waiver

The failure to exercise any right provided in this Agreement shall not be a waiver of prior or subsequent rights.

9. Mutual Agreement

Both parties hereby agree to the terms and conditions outlined in this Agreement.

Introduction

At DDM Group, we are committed to maintaining the highest standards of integrity, professionalism, and ethical behavior in all of our business activities. Our Code of Conduct serves as a guide for all employees, outlining the principles and values that underpin our corporate culture and decision-making processes. By adhering to these guidelines, we ensure a respectful, fair, and compliant work environment that fosters trust and collaboration. This Code of Conduct (v20250108) applies to all employees, contractors, and stakeholders, and we expect everyone to embrace and uphold these standards in their daily actions and interactions.

No Part-Time or Double Job During Office Hours

Employees are expected to dedicate their full attention and effort to their responsibilities and duties during office hours. To ensure optimal performance and commitment, employees are not permitted to engage in part-time or double jobs during their designated working hours with the company. This policy is in place to prevent conflicts of interest, minimize distractions, and maintain a high level of productivity and focus within our organization.

Any employee found to be working another job during office hours will be subject to disciplinary action, up to and including termination of employment. We encourage employees to discuss any potential conflicts with their manager and to seek approval before taking on additional employment outside of regular working hours.

Non-Disclosure Agreement (NDA) Requirement

We recognize the importance of safeguarding our confidential and proprietary information. To ensure the protection of sensitive data and maintain the integrity of the business operations of both DDM Group and our clients, all employees are required to sign a Non-Disclosure Agreement (NDA) upon commencement of their employment. This agreement outlines the obligations of employees to maintain the confidentiality of all information obtained during their tenure with the company. Employees must not disclose, share, or use any confidential information for personal gain or for the benefit of any third party, both during and after their employment with DDM Group. Compliance with this policy is mandatory, and any breach of the NDA will result in disciplinary action, up to and including termination of employment.

Use of Generative AI Tools for Creativity

We acknowledge the potential of generative AI tools to enhance creativity, productivity, and innovation within our organization. However, it is imperative to use these tools responsibly and ethically. The following guidelines are established to ensure proper use of generative AI tools:

1. Accuracy and Verification: Employees must verify the accuracy of the content generated by AI tools and ensure it aligns with our company’s standards and values. Any factual information must be cross-checked for correctness.
2. Originality and Plagiarism: Content generated by AI tools should be original and not infringe on the intellectual property rights of others. Employees must avoid plagiarism by ensuring proper attribution and avoiding the use of copyrighted material without permission.
3. Transparency: Employees should be transparent about the use of AI tools in their work. This includes disclosing when AI-generated content is used and clearly distinguishing it from human-generated content.
4. Ethical Use: AI tools should be used ethically and responsibly. Employees must avoid using AI tools to create or disseminate harmful, misleading, or inappropriate content.
5. Human Oversight: Generative AI tools should complement, not replace, human judgment and creativity. Employees are responsible for reviewing and refining AI-generated content to ensure it meets quality standards and aligns with the company’s objectives.
6. Compliance with Policies: The use of AI tools must comply with all applicable company policies, industry regulations, and legal requirements.

Allowed Generative AI Used Cased

1. Generative AI Is requested to apply as per Instruction
2. Grammatical correction or rephrasing sentence / paragraph written or edited by human.
3. Graphical Processing.
4. Reference , Idea and directional framework of the Task.
5. Query on the answer of anything.

Prohibited Generative AI Used Case

1. Comment after reading.
2. Generative AI is explicitly prohibited as per instruction.
3. Diretly copy and paste the answer directly from the Generative AI tools in no-brain and without any human comprehension or human modification.
4. Task explicitly mentioned to use human creativity

Failure to adhere to these guidelines may result in disciplinary action. By following these principles, we can leverage the capabilities of generative AI tools while maintaining the integrity and ethical standards of our organization.

Code of Conduct for Remote Work

We are committed to maintaining high standards of professionalism, productivity, and ethical behavior, even when working remotely. The following guidelines are designed to ensure a seamless and effective remote working environment for all employees.

1. Punctuality and Attendance: Employees are expected to adhere to their scheduled working hours and be available during core business hours. They should attend virtual meetings and appointments on time, and promptly inform their managers of any deviations from their work schedule.

Examples of scenario that should report to their supervisors

1. Personal illness or injury.
2. Medical appointment.
3. Family emergency.
4. Home emergency.
5. Religious observances.
6. Working equipments out of orders / being stolen / being damaged.
7. Electricity outrage
8. Internet connection inavailability
9. Ad-hoc personal leave
10. Public holidays of your country.

Employees are required to promptly report to their supervisors in the event of any unforeseen circumstances that prevent them from fulfilling their work duties. In case anyone did not inform his/her supervisor in advance, and did not show up within 2 hours after his/her supervisor contacted him/her, a hearing session will be provided to him/her for self-dense afterwards. If the employee fails to provide strong reasons for their absence, the penalty may include disciplinary action, up to and including termination of the employment contract.

1. Integrity: Employees must demonstrate integrity in all their remote work activities. This includes being honest about their work hours, accurately reporting their progress, and delivering high-quality work. Any form of dishonesty or unethical behavior is strictly prohibited.
2. Professional Conduct: Employees should maintain the same level of professionalism as they would in the office. This includes dressing appropriately for video calls, using professional language, and treating colleagues with respect.
3. Communication: Clear and consistent communication is crucial in a remote work setting. Employees should regularly check in with their managers, respond promptly to messages and emails, and participate actively in virtual meetings.
4. Data Security: Employees must ensure the security of company data while working remotely. This includes using secure networks, encrypting sensitive information, and adhering to all company data protection policies.
5. Work Environment: Employees should set up a dedicated, comfortable, and distraction-free workspace to facilitate productivity. They should ensure that their work environment complies with health and safety regulations.
6. Accountability: Employees are responsible for managing their time effectively and meeting performance expectations. They should use productivity tools and techniques to stay organized and focused on their tasks.
7. Work-Life Balance: While working from home offers flexibility, employees should establish clear boundaries between work and personal life to maintain a healthy balance. Taking regular breaks of reasonable duration and adhering to set working hours is encouraged and allowed. This approach helps prevent burnout, promotes mental well-being, and ensures that employees remain productive and focused during their working hours. It is important for employees to manage their time effectively and avoid letting work encroach on their personal life. Employees should also communicate with their supervisor to ensure alignment on work schedules and expectations.

Conclusion

The Code of Conduct at DDM Group embodies the values and principles that guide our actions and decisions. By adhering to these standards, we foster a respectful, ethical, and productive work environment. Each employee’s commitment to these guidelines is essential to maintaining the trust and integrity of our organization. We encourage all employees to uphold these standards in their daily interactions and to seek guidance when needed. Together, we can create a positive and supportive workplace that reflects our shared dedication to excellence and ethical behavior.

Definition

Internet speed refers to the rate at which data is transferred between your device and the internet. It’s typically measured in megabits per second (Mbps). There are two key aspects of internet speed:

• Download Speed: The rate at which data is received from the internet to your device.
• Upload Speed: The rate at which data is sent from your device to the internet.

Why Internet Speed Test

Enhance Working Efficiency

Imagine that in our daily life almost 90% of our working time relies on the internet connection. To increase th internet speed can significantly increae our working efficiency

Internet Service Provider (ISP) Cost Estimation

While the monthly ISP Cost is highly depended on the internet speed, to know the current internet speed can let us estimate how much monthly cost we have to increase in order to increase the internet speed

Step By Step on How to Test Internet Speed

Home/Office WiFi

1. Connect your laptopt to your Home/Office WiFi. (i.e. NOT to connect WiFi from the Hotspot of your Mobile Device)
   • If there is WiFi network with the suffix 5G (e.g. WiFi Network Name = TPLink_5G), always choose this network to do the test.
2. https://www.hkbn.net/personal/broadband/en/speedtest
3. Record DOWNLOAD Mbps
4. Record UPLOAD Mbps

Your Mobile ISP

1. Use directly your Mobile Device Data Plan from your ISP. (i.e. NOT using the Hotspot in your Mobile Device and receive WiFi from shared in your home/office.)
2. https://www.hkbn.net/personal/broadband/en/speedtest
3. Record DOWNLOAD Mbps
4. Record UPLOAD Mbps

Magnitude of your WiFi Connection

1. Login your Desktop Device

3. Check if the Receiving bar is full (i.e. You can see 4 waves)

How to speed up your Internet connection speed

Elminiate bottleneck of your Router

The Max Throughput, Bandwidth and WiFi Standard (e.g. WiFi 7 in 2024) will affect the compatibility between your router and the internet connection of your ISP. A fast internet connection but with limited router Max Throughput , Bandwidth and WiFi Standard will slow down your internet connection.

How to check the WiFi Standard of your Router

Check out the Router Brand and Model Number from the Router Specification Label (which normally sticked in the bottom of your Router) and the search the WiFi Standard in Google. When the result show up in Google, please double check the Brand and Model Number in the result is same as the Brand and Model Number that you are seeking for.

How to check the WiFi Standard of your Destkop Device

1. Login your Desktop Device

3. Find out the connected WiFi Network
4. 🛈

5. Following Properties affects the Internet Speed:
   • Protocol
   • Network band
   • Link speed (Receive/Transmit)

How to check the WiFi Standard of your Mobile Phone

1. Search in Google the WiFi Standard of your Mobile Phone Brand and Model Number

Choose appropriate Bandwidth from the WiFi Connection

You may wonder why you can always find 2 WiFi Networks available for connection in our home or office, which they usually show their WiFi Network name as below:

1. <<ROUTER_MODEL>>
2. <<ROUTER_MODEL>>_2G
3. <<ROUTER_MODEL>>_5G

While I don’t want to go through a physics class to explain what is the difference between the two, the rule of thumb is that if both of two networks’ connection level (i.e. weak or strong) are the same , always choose the 5G. The “G” in fact is a unit of the frequency which means:

Higher Frequency > Higher Power > Faster WiFi Transmission Speed

Location of your Device

There are 2 factors affecting the transmission speed of your WiFi in your home or office:

Distance between the Router and Your Device

Every router has its maximum distance of transmission. Not surprisingly, the closer your device is to the router, the faster internet speed you will enjoy. If in reality your device cannot stay close (e.g. 5 meters) to the router, you can consider

1. Switch to the WiFi Network with suffix of “5G“. (e.g. TPLinkP84_5G”)
2. Purchasing a WiFi Range Extenders in your home/office.
   

Obstacles between the Router and Your Device

Even though your device stays close enough to the router, if following objects are located between the device and the router, the WiFi connection speed will be slow down:

1. Microwave (which is running)
2. Glass
3. Mirror
4. Water

So please stay away from these objects if you want to have a faster WiFi speed. Or if it is not feasible to do so, please consider either a stronger Router or WiFi Amplifier.

Firmware of your Mobile Device

The Firmware of your mobile device will always affect the WiFi connection speed in aspects of its Network Driver, Security Update and Bug Fixing. So simply update the Firmware of your mobile device may speed up your WiFi connection.

Whenever there is a updated version of a Firmware, your device will automatically notify you as long as you are online. So simply don’t ignore the Firmware update notification shown in your device.